Productivity tips to conquer procrastination

Productivity tips to conquer procrastination

Procrastination affects everyone, no matter who you are. It prevents us from achieving the best results at work. In other words, it affects our productivity. You not only do insignificant things first, but nothing gets done. It can be caused by several factors such as:

  • Being overwhelmed
  • Stress
  • Indiscipline
  • Laziness

You should be committed to changing this habit. You should be mentally and physically ready. If not, then you’ll always keep on doing other irrelevant things instead of important work stuff.

Below are 10 methods you can use to overcome procrastination at your workplace so as to become productive:

1. Organise your work space

Your environment should be work friendly.

Before doing anything, at the start of each day, take some time to organise and tidy up your workspace. Having an organised and clutter free desk will help you think more clearly and therefore be very productive.

By cleaning up and putting your workspace in order, you will significantly increase your productivity at work and reduce the time you spend looking for items as well as make you mentally ready for work.

2. Steer clear from distractions

Distractions are everywhere. They are a common occurrence. For instance, a 5-minute Twitter check can easily extend up to 30 minutes. The same thing can also happen with news websites, celebrity gossip, text messages, emails among many other distractions.

If you want to settle and get some work done, you need to get rid of any distractions. You can disable desktop or mobile phone notifications of emails or instant messages. If you have difficulties in avoiding social networks or any other websites, you can make use of several programs that inhibit you from accessing the web for a given period so that you give your work your undivided attention.

3. Break tasks into smaller parts

One of the reasons for procrastination among office workers is when a particular project is too big to handle that they don’t know what to begin with. This is one of the most stressful things at the workplace and will eventually make them feel overwhelmed.

Whenever you don’t know how to deal with the project, you will find yourself looking for a distraction to keep your mind off the job. How can you work your way around this? Well, all you have to do is divide the project into smaller segments so that they are manageable. Come up with a checklist and then begin with the easy parts until you’re done. For instance, if you have a PowerPoint presentation to create, you can assign a specific amount of time for each slide (depending on the amount of time assigned to complete it). If you have executive assistants, instead of giving them a huge workload, you can break it down into smaller bits so that procrastination doesn’t creep in.

4. Take a break

Rather than sitting at your desk for hours on end immersed in your work, try taking a break. For example, after every hour, you can take a quick walk around the office, step outside for a short time or even check on a fellow co-worker. Through disconnecting yourself from a task mentally, you allow yourself some time to recharge and you’ll have an easy time refocusing on your work.

5. Reward yourself

There’s nothing as fulfilling as completing a task that you had set out to do.

To avoid procrastinating, you need to experience this sense of fulfilment by following your progress. Small victories along the way will keep you motivated and looking forward to completing the task. Crossing off some things from your to-do list prepares you mentally to tackle the bigger tasks.

Remember, it’s all about completing the smaller tasks in your daily routine so as to build your confidence and momentum as you move along.

6. Alter the way you think about how you do your work

If you find out that you’re ineffective using your present process, then probably it’s high time that you adopt a different approach.

Change your thought process. Alter your method of organising tasks at work, or even learn how to prioritise through various systems.

It’s necessary for you to take risks until something works eventually.

7. Nobody’s perfect

You need to remember that we are imperfect beings. If a project looks so difficult that you have no interest in starting it, start it anyway and do whatever comes to mind first. Just imagine it’s the first draft. Remember, any job completed is better than no job at all.

We mostly freeze when it’s time to start because we think that our ideas are not perfect and what we produce is not useful. However, how can you ever do a good job if you don’t start and give your ideas time to develop into something worthwhile?

8. Set deadlines

Setting only one deadline for your work will make you susceptible to procrastination.

This is because we think that we have all the time and keep postponing the important tasks until it’s too late. After dividing your project into smaller tasks, you need to come up with specific deadlines for every task. This way, you will have to complete each task by a particular date. You must adhere to the set timelines. If you don’t, then there will be consequences in the end.

9. Get that difficult task out of the way

Everybody has that one job that we keep postponing because it’s difficult and we hate the thought of tackling it. However, that difficult task is the one that you ought to begin with as soon as possible so that you get it out of the way instead of doing it last minute. Afterward, you can do the other less daunting tasks. This will eventually make you productive in your workplace.

10. Discover why

Whenever you don’t feel like working, procrastination is probably trying to tell you something critical. It could be a simple thing, for example, you need to take a breather. On the other hand, it could be something serious; probably you’re disgruntled with your job.

Whatever the problem is, rather than castigating yourself for procrastinating, sit back, reflect and figure out the reason for your procrastination. It could be the most important step you take towards productivity.

Taking the above tips into account will assist you to deal with procrastination and in the end, make you a productive worker. Do you have your own tips to conquer procrastination? Please share them and your experiences with us!

Author: Richard Nolan is a writer and a private tutor, sharing his experience in spheres of writing, blogging, entrepreneurship, and psychology. Richard writes for numerous blogs and gives useful tips for bloggers and students. Currently, Richard works as a general blog editor for ProWritersCenter. Follow him onTwitter.

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