Feeling overwhelmed?

Feeling overwhelmed?

I’ve really struggled the last two weeks to get back into my game.  Coming back into the office has literally seen me drop all of the “balls I juggle” onto the floor. For many this can leave us feeling overwhelmed which can lead to MAJOR procrastination.

It is important, however, not to let the feeling of overwhelm control your actions.

While everything was “on the floor” it got me thinking about the process I take to pick up my game, regain my focus and feel in control.

Communication

The first and utmost important thing to do is to let important stakeholders know that you are overwhelmed and overloaded. Seek feedback from them as to what is most important and what you can have more time with.

By doing this it will not only eliminate some of the pressure it will also help you to build a realistic to-do list.

Eat that frog first!

There is a saying of Mark Twain’s that I love and helps me to beat procrastination each day.

If the first thing you do each morning is to eat a live frog, you can go through the day with the satisfaction of knowing that that is probably the worst thing that is going to happen to you all day long!

Your frog is the most tedious or mundane task that will have the greatest impact on you achieving your goals, and the task that you are most likely to procrastinate starting.

When you eat your frog each morning when you have a fresh mind then everything else on the list seems easy!

The One Minute Rule

It’s the little things (like filing and expenses) that can pile up to be a big thing and not to mention take a lot of time.

While they seem unimportant at the time when left to pile up it can take away your focus on the bigger tasks at hand.

Did you ever let your filing tray pile up with paperwork or inbox go a week without being filed? How long did it take you to catch up on filing or find an important email?

The one minute rule eliminates this type of situation; it reduces stress and helps you to create focus.

If it takes you under a minute to complete and makes things easier to find, then it will save you 5 minutes + down the track.

The 90-minute rule

Schedules help to focus and manage time better when they are done correctly.

A common mistake that people make with schedules is making them too strict OR adding too much to the list.

I like to work to a 90-minute rule. This is where I break each job into no more tha90-minute blocks. That way I know I have space to work on 4 major tasks with time in between AND an hour lunch break!

Delegate

When you look at a task at hand, ask yourself if it is something that you are the only one responsible for or if it is something that another team member can help you with.

Asking for help with realistic deadlines can help to complete a project or task sooner.

Finally,

Remove distractions

Yep. This means adding your phone to silent and closing the Facebook browser. Eliminating distractions will help you to focus and get things done sooner!

In the real world, what works for one person may not work for another. I’d love to hear your tips and what you do when you feel overwhelmed and feel procrastination creeping in. Share with the PA Pages community below!

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