5 Unique Tips for Increasing the Productivity of Your Executive/s and Team

5 Unique Tips for Increasing the Productivity of Your Executive/s and Team

Working in support of a business leader, one of your key responsibilities is assisting him or her in achieving targets and goals. This means supporting them to work as efficiently as possible. There are several things you can do to aid your executive with their workload and help them to work productively. Here are five unique tips for increasing the productivity of your executive/s and team

Understand Company Goals

If you don’t know what your executive is aiming for, how are you supposed to help them?

You need to have a clear understanding of the overarching company goals in order to better organise your executive’s diary and make the smaller business decisions on their behalf.

  • What are his or her priorities at any given moment?
  • What deadline is coming up next?

Conduct regular catch ups with your executive to establish exactly what the current and ongoing company objectives are.

Understand Your Executive’s Weaknesses

You can’t expect your executive to do everything. He or she will have strengths in some areas and weaknesses in others.

In order to maximise your executive’s productivity, work to understand where these weaknesses lie. Whether it’s responding promptly to emails or meeting deadlines, you can work to compensate for these weaknesses. You could follow up on emails for your executive or give them reminders about looming deadlines. When both of you are working together effectively in this way, you enable your executive to work much more productively.

Declutter the Office

A cluttered workspace can hamper the productivity of your executive. Working in a tidy and organised space can boost motivation, efficiency and decision making.

With this in mind, find ways to get rid of any items you don’t need. For those items of clutter, such as archived files or equipment you only use on rare occasions, find somewhere to store it, so it’s no longer creating an untidy office. If a storage facility is beyond your budget or your requirements, look to a storage community sharing site. There you’ll find a host of local businesses and individuals with storage space to spare.

Approach Meetings Differently

Meetings often take up a big chunk of any working day. Ask yourself what your executive is achieving with their meetings. If they could be gaining more through “doing” rather than “talking”, shake up the meeting strategy. Discuss the agenda with your executive in advance and send it out to all attendees. This will give everyone chance to gather their thoughts and come prepared with ideas. Time spent in the meeting can then be used more productively. And your executive has more time out of meetings to work on other projects too.

Be Trustworthy

If you’re new into an EA or PA role, you need to show your executive that you’re worthy of their trust. Be discrete, maintain ultimate confidentiality where required and don’t succumb to water cooler gossip. The only way you can properly support your executive to be more productive is if they trust you enough to share all of their company and working information with you. With trust and respect on both sides you will be able to conduct business on your executive’s behalf. Maintaining your integrity and demonstrating your trustworthiness are key to this process.

As an EA or PA you can play an incredibly important role in increasing the productivity of your executive. Through understanding the business and your exec’s way of working, rethinking current systems and protocols and developing a trusting working relationship, you can give your executive the best possible chance of managing his or her workload, meeting deadlines and achieving those big company objectives.

Author: Emma Lewis is a loving mother, a devoted wife and a part of the team supporting Spacer – a company helping you find storage space whenever you need it. Emma is also a staunch supporter of the sharing economy and often mentions its benefits.

 

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