Improve Your Business Writing Skills With These 8 Tips

Improve Your Business Writing Skills With These 8 Tips

Everyone in the work place needs to write well. No matter what your job is, the use of technology means everyone now communicates using the written word. If you feel that your business writing skills are not up to scratch, don’t worry.

Here are eight tips that will help you get the most out of everything you write.

  1. Know your audience

Before you do anything else, make sure that you know your audience. Is your writing for customers, clients, or co-workers? How you write and the language you use will be influenced by this. For example, you won’t use specialised workplace lingo in emails to your customers.

  1. Use formatting wisely

It’s not just what you say, it’s how you present it. Look at how you lay your writing out. Try using bullet points, sub headings and formatting tools to break up your text. It’ll help show the reader where pertinent pieces of info are, and will help break it up, making it easier to read.

  1. Improve your grammar

It’s amazing how many important pieces of business writing are still riddled with basic grammatical errors. If you feel you need some help, look into learning some grammar skills to make your writing shine. Try using Paper Fellows, a writing community, or writing service Essayroo.

  1. Be concise

When writing for business, remember you’re not writing a novel. You don’t have the room to explore ideas in writing. Be concise in what you have to say. When having to convey an idea, keep it short and to the point. After all, your readers will get lots of communications through the day. Don’t take up more of their time than you have to.

  1. Avoid jargon

Written communications must always be simple. You don’t want to get into serious details, as it can be overwhelming in text. Reduce the jargon in your writing. If a word you’ve used wouldn’t be understood outside of your industry, cut or replace it.

  1. Recognise when the written word isn’t enough

Sometimes, a written communication like an email won’t be enough. You may have to schedule a meeting, call someone, or walk over to their desk to hash it out. Recognise when you’ll have to find another method of communicating. If something is too important, or too confidential to go via an email, find another method.

  1. Stay away from hyperbole

This is especially important when writing to customers and clients. Hyperbole hypes you and your company up without any back up. For example, ‘We’re the best around’ doesn’t tell them anything. However, if you say ‘We were voted no. 1 by the readers of the local newspaper’, then that means something. Use facts and figures rather than empty hype.

  1. Proofread everything

Yes, everything. Nothing looks less professional than a piece of writing sent out with all the errors still intact. Give yourself some time before the deadline, so you can carefully check the writing. Use services such as Proofread Bot and Boom Essays if you need a helping hand.

Tools to improve business writing

There’s lots of help online if you’re serious about improving your business writing. Here’s some of the best tools out there for business writers.

  • Easy Word Count: This tool helps you measure the length of your writing, allowing you to keep it to a reasonable length.
  • Business Writing: This website offers all kinds of courses that will allow you to learn more about writing.
  • Assignment Writing Service: Get specialised writing help with an expert, when you contact this service.
  • Cite It In: This website will help you get the correct citation for any outside source that you use in your text.
  • Essay Services: If you have anything important to get written, this service can help you out with some or all of it.
  • Coursera: This site features a whole host courses you can take, in business writing and beyond.

Give these tips and tools a try, and your business writing will improve drastically. It can improve your sales and your relationships in the office, too. It’s always a good idea to improve your skills in the workplace, after all.


Mary Walton is an online editor and content writer at University Assignment Help service. She enjoys traveling and attending business conferences around the world. She blogs at Simple Grad, read her latest post – Essay Roo Review.


No Comments Yet!

You can be first to comment this post!