5 Organisational Tools I LOVE

5 Organisational Tools I LOVE

Everyone I talk to has their favourite online time management and organisational tools, but there is always room to reflect on whether you are using the best, most useful resources to make your day and job run smoothly.

Let’s take a look at some of the organisational tools I use and LOVE. If you haven’t yet used or looked at them yet they are certainly worth considering.

Reconsider e-mail to help organise your workflow

Organisational experts are torn about the effectiveness of email.

On the one hand, being able to get ideas or messages out “in writing” has great benefits. Confirmations might hold more water, and the paper trail can come in handy in some circumstances. People at the helm of a business, however, should be aware that email can be one of the biggest time drains.

Email if not used properly can also be one of the biggest time drains.

In order to make sure the medium retains its effectiveness, ensure that you only touch an email once OR schedule it into your workflow. I love to use coloured flags for each day of the week and I find it works well for larger projects or tasks that I know I have time to work on.

All tech is not lost

Even though email might not be the organisational master for most, there is one area of a business that should be delegated to digital status, and that is finances. Organisational apps like Shoeboxed can become an indispensable cache for invoices and receipts when used correctly for business purposes. Particularly for those who feel they get bogged down come tax-time, this type of financial organiser is not to be underestimated.

Capture never-ending ideas

In the bustle of a workday, sometimes it is hard to escape the feeling that a lot has also been lost. Sometimes, a way to stem the flow is as simple as making sure we pay attention to our best idea and make sure we keep on top of where we are going next.

Apps like Evernote have changed the way many office professionals and creatives work. This program lets you input all types of data, from images to sounds, and text documents too. Once your mark is made, it can be accessed on any device, making it ultimately completely portable.

Collaboration multiplies work completed

Smooth teamwork not only adds to but multiplies the work that can get done. I love and use Trello for lots of areas where I collaborate with others. It allows you to compose, collate and share whatever documents you need to with others. I find it an effective way of getting projects moving from step to step.

Others also use tools like Mindmeister, where you can, either singly or in teams, take down notes from mind mapping and brainstorming sessions.

While many conversations might be better face to face, other communications are better shared when spread out online.

The most successful office professional make the most of all the tools at their disposal and are willing to shake things up to find a better way from time to time.

What tools do you use in your role?  I’d love to know.  Please share your finds in the comments below.

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