10 Tips for a Boardroom Presentation with Pizazz

10 Tips for a Boardroom Presentation with Pizazz

You have done an outstanding amount of work on a project and your boss has asked you to present in the Boardroom.   Whether the presentation is to Executive Management, the Board or making a pitch to a new client for a few seconds your heart stops beating and you wish the floor would just swallow you up.

Make your work shine by presenting in a professional and fun manner that will keep those around the table engaged, nodding their heads and signing on the dotted line (so to speak)!

Statistics show that many people fear Public Speaking more than death and for those who are not prepared I would agree, however, if you plan and practice you will be poised and present in confidence.  Believe me, you will still be nervous, that’s what keeps you on edge and to be engaged with your presentation, but you will be in control of the nerves not the nerves in control of you.

Here are Ten Top Tips in presenting in the Board Room:

Tip1Know your topic

We’ve all heard the term “death by power-point”, there is nothing more boring for attendees to watch you read the slides, they are there as a supporting resource it is your role to bring the data alive with real life scenarios and case studies.

Have the main points written down for you to refer to, keeps you on track and on time.

Tip 2: Resources

Make sure you have all the resources you need to support the points you are making in your presentation.

Tip 3: Handouts

Handouts are a resource to support your presentation and are a point of reference for attendees, so please present them in a professional manner.  Printed and bound two days prior. Don’t leave it to the last minute, it’s inevitable that the printer will run out of ink or become jammed.

Tip 4Take your presentation on your laptop as well as a USB

If using your own laptop ensure it is compatible with the AV equipment and you have all the correct leads and connectors.  Practice using the remote pointer and slide changer and always take spare batteries with you on the day.

Tip 5“Always Be Prepared” – Don’t leave anything to chance

Confirm the final numbers attending and pack your bag the day before the presentation ensuring that if you need something you still have time to get it.

Tip 6Preparing mentally for your presentation starts days before

Each time someone asks you about it say “yes I’m looking forward to presenting”, be confident don’t squirm and say “I’m really nervous”, positive thoughts empower you and stops the little voice inside your head saying “you failed in Year 3 when you had to say a poem at the end of year school assembly so why would it be different now”.  It will also give the naysayers something to think about.  Think positive and don’t let doubt creep in.

Tip 7Personal grooming – What to wear, accessories and hair

Now is not the time to wear the new high heals and outfit, no matter how tempting, not without a trial at home first at least.  By all means try it on at home and take a look in the mirror while your practicing your presentation, as you raise your arms are any muffin tops visible or does the fabric gather in all the wrong places!!

Do the shoes tighten like a python around your little toes, to the point where they are burning!!

Guys; matching socks, clean shoes and if your not wearing a jacket make sure there are no underarm wet zones!! If there is a wardrobe malfunction it’s better seen at home than in the Boardroom.  Accessories are to be professional not distracting, keep your hands out of your pockets and have your hair styled in a manner that you won’t be flicking that annoying fringe or stray hair out of your eyes.

Tip 8: Practice

If possible go to the Boardroom before the meeting and make sure that the equipment is set up and run through your presentation.  Take your bag in earlier and have the handouts within easy reach. Work out where you will stand that won’t block the screen or have you standing in front of the AV beam.

Tip 9: Breathe

 When you enter the room remember to breathe, walk tall and with confidence (not cocky). As the time comes closer for you to present move forward in your chair placing one leg in front of the other, so you stand straight up and walk to the front of the table with your head held high not unfolding yourself out of the chair and stumbling knocking into the backs of chairs as you fumble with papers.

Tip 10: Have Confidence!

When standing at the head of the table take a moment to just stand still, don’t fidget, be confident, you know the information so pause to get their attention and then advise them that you will be showing slides along with supporting information which is in the document in front of them.  (Ensure that they have been handed out before you begin).  At that moment they will pick it up and take a look, give them a few seconds to do this and then commence.

Have your reference sheet of points on the table in front of you.  When they ask questions, think about the answer and if you don’t know, be honest and say “that is a really good question, can I get back to you after the meeting as I want to give you the correct information”.  Don’t make something up, you know you will get caught out.  There is nothing more embarrassing than standing in front of people when you have lost your credibility.

Don’t rely on just “hope and luck”.

Remember you will feel nervous, even the best actors and presenters do for those first few seconds, it means you care and are presenting with true intent.  If you have practiced your presentation, prepared your resources and equipment and are passionate about the information you are imparting then your presentation will be interesting to those listening and you will be confident.

And remember SMILE and BREATHE.

 

Michelle Pascoe

Michelle Pascoe is an international speaker, accredited trainer and assessor and author. She has an undeniable passion for the customer service industry, with a strong focus on mystery shopping and team motivation. With a proven track record and vast experience, Michelle specialises in every aspect of service operations and processes - looking holistically at the overall impact on the customer experience. In 1994 Michelle founded one of Australia’s most respected training companies, Optimum Operating Procedures and Services (OOPS). Her experience since then has led to a diverse skill set and range of experiences, with her current expertise providing knowledge in mystery shopping, service benchmarking, surveys and focus groups, competitor audits, staff training and leadership development. In Michelle’s primary role as a speaker and accredited trainer and assessor, Michelle combines her extensive experience and specialised knowledge with an absolute commitment to igniting the potential in each and every individual, so they can achieve outstanding results. Program participants from various industries such as hospitality, Government and professional services sectors, walk away from her presentations feeling inspired, educated and equipped to deliver outstanding service experiences. Michelle recently co-authored the book - The VIP Principle – Discover How Guest Experiences Drive Long Term Growth, as a way of educating readers on the power of VIP customer service for the 21st century customer. From employing over 80 staff to working with multi million dollar clients, Michelle continues to spread her wisdom and inspiration across the globe. She passionately coaches the leaders of tomorrow, and truly believes in the potential inside every individual. Michelle’s belief is that no matter what industry you are in, service is the key point of difference in creating an essential human connection, and most importantly, life-long loyal customers.

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